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MLA Medical Informatics Section (MIS)
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Attending:(sheet routed)
Welcome/Introductions. Jean Sayre called the meeting to order
at 4:30 pm. Nunzia Giuse was acknowledged for her contributions to the
section during the past year.
Review of the May 2002 Business Meeting Minutes: The minutes from
the 2002 meeting were briefly reviewed orally. Beth Layton noted that
feedback was received on the minutes and she will follow-up to see that
they are completed.
Chair's report. In absence of Nunzia Giuse, Jean Sayre reviewed the Chair’s Annual Report with updates on the goals for the section.
Taneya Koonce briefly discussed the electronic journal club on knowledge management and will share the reading list with the section listserv upon completion of the journal club in August.
Wallace McClendon will consider establishing the journal club on technology forecasting this coming year.
Kris Alpi provided a report on the MIS/MLA Career Development Grant. Three people applied for the grant, of which, one person had received it previously. The Jury revamped the criteria of the award so that people who had not received the award before would have priority. The two winners were Marcy Brown and Mark Vrabel. Kris asked for suggestion on recruiting people for the award. The committee also did a project to interview people who have received the award to find out how they have used the money. After MLA, Kris will work with Martin Brennan to post the results on the MIS Website.
Additional items from the Chair’s report (which was distributed to on the section listserv) was read. The 2002-2003 Annual Report will be posted on the MIS Website.
Beth Layton reported that our resources did grow throughout the year, with most of the income from membership dues. The section made contributions to a number of things post 2002. Money will be spent covering costs for programming at this function. Beth will take care of the bills for this meeting and move records forward to Taneya.
Jean commented that some of the sections have contributed to the Lindberg
Scholarship Program and asked if our section would like to contribute.
Acknowledgments were made to Catherine Arnott Smith, the first recipient
of the award, as she was present at this business meeting. Wallace
McLendon formally moved that the section contribute $1000 towards
the scholarship program. Gail Persily seconded the motion. The motion
was voted on and moved by those present at the business meeting.
Section Council.Gail reported that Pat Friedman was not at first section council meeting but that she and Pat will report together:
It has been decided that sections should have a liaison to the membership committee. This person could be membership chair and the length of the term is up to the section. This will enable sections to have input on members and the responsibilities will be in the manual for the section. Shawn Manning is our membership chair – so we can ask if he would agree to serve in this position. Marie Ascher volunteered to speak with him.
During the course of this conversation, discussion about our section membership report arose. It was noted that there have been problems of getting accurate lists of members from headquarters, an issue which may lie in counting personal vs. institutional memberships and it makes it difficult to know exactly who is a member. Marie reported that Shawn has cleaned up the listserv and should be getting more rapid access to the list in the future. It was noted that the decision had been made a couple years prior that the listserv can be open to non medical informatics section members. A general comment was expressed that it would be helpful if the membership cards could indicate which sections you were in. Some commented that it would be useful to incorporate this information in the MLANET directory.
An inventory of the section and SIG websites has been done. Martin Brennan will double check for that information. Kris Alpi noted that she had received the email and it is basically a checklist of what types of materials should be included on the website. MLANET has set up a new service to address problems with the server being down and decided that section and SIG websites will be hosted free of charge.
MLANet has established a new service to address server downtime. Section & SIG sites will be hosted free of charge.
Standards – sections are encouraged to create standards documents when appropriate. Ideas for potential goal this year is to consider what kind of standards MIS might develop? Possible ideas - tie in something with how the library relates to the AAMC objectives and/or collections of curriculum for literacy? How to achieve information literacy in academic medical libraries?
Nominees to the MLA Nominating Committee – Pat is to submit 6 names – asked those in attendance to select 6 names and forward to Pat.
There were a record number of submissions for programming this year with limited number of rooms for the section sponsored sections so it was challenging to fit everything into the schedule. Program Planning Committee is discouraging sections and SIGs from co-sponsoring too many programs. . This year there were 87 contributed papers chosen from 203 submissions; 30 sponsored section program sessions.
2004 Programming – there will be three sections for section sponsored programs, space is more flexible so they will have up to 8 concurrent sessions at a time. Possibility of 24 programs, and there are 23 sections. They suggest 4 papers in each section and the time frames to give speakers more time to talk. At Washington Hilton rooms will be much closer together. There will also be a special program on Wed morning – Seize the Power is the theme for next year that will be another opportunity for a program for which sections can contribute. There will be two time slots for poster sessions with expectations to do 50 each time – overall, there is less space for posters. There will have be Hot Topics activity (like the Xtreme rides) except it will be called “Power Surges” could be accessible over time? Try combination of invited and contributed. MIS was the first to do a combination (Betsy thinks it was this section that started that). Anyone who is interested in reviewing papers, moderating a panel, let Zoe and Gail know.
Program Chair. : Jean reported that the annual business meeting has 5 programs either sponsored or co-sponsored by the MIS. Jean reported that for the Bioinformatics: A New Wave of Research, A New Wave of Science program session the papers were excellent and approximately 60 people attended. Approximately 40 people attended the Equitable Access to Essential Information for Health: WHO’s HINARI Partnership session. Additionally, the Public Health Informatics contributed papers session went well. The Digital Devices to Go Roundtable did not occur; there was one person who showed up and 5 moderators ready. The reason it did not occur was due to a programming glitch as the session had been moved on the schedule a number of times.
Website Editor. Martin has been making updates as usual. He noted some code problems, as the site was not written in Dreamweaver, the application that is currently used for the site. There was some discussion on doing a possible Website redesign – Martin could work with the Executive Committee on this. Martin distributed a statistics report and noted that the site received on average 100 hits/day. There was a suggestion to add the MIS membership brochure to the website in PDF form.
Governmental Relations Liaison. Nancy Roderer update via email indicates no activity in Governmental Relations.
Nominating Committee. Janis Brown, chair of the nominating committee thanked the other members - Linda Butson and Marianne Comegys. Janis thanked Beth for sending out the ballots, and Gail for her assistance. Results are in the annual report. As a separate item, Gail Persily was forwarded by the medical informatics section as a nominee for the MLA Nominating Committee.
Membership Committee.Shawn has cleaned up the MIS membership. There have been some problems with the exact numbers of members but that should be corrected with the next quarterly report. In answer to Shawn’s question on whether to purge non-members, there was discussion that last year, it was decided the listserv was to remain an open list.
Priorities for the upcoming year – our goals need to reflect Patricia L. Thibodeau's goals. Jean welcomes any ideas. Suggested idea by Kris Alpi – consider expanding international participation via journal clubs. Suggestion by Beth Layton – identifying alternative roles of librarians. Other ideas - colleagues working in bioinformatics, teaching others.
Biomed Central announcement - BioMed Central is forming a new biomedical library journal – BMC Biomedical Digital Libraries journal and is looking for people to get involved in the venture through editorial participation. Contact is charles.greenburg@yale.edu
Books Panel. Janis Brown is the incoming chair of the Books panel and they are looking for authors. She noted that there is now an option for faster publication so if anyone is interested, please let her know.
The meeting was concluded at 5:55 p.m.