Medical Informatics Section, Medical Library Association Meeting Minutes in Dallas, YEAR

MLA Medical Informatics Section
Annual Business Meeting 2006

Monday, May 22, 2006, 7:00-9:00 AM
Phoenix

Attendees:

Hakim Bishawi, Janis Brown, Laura Barrett, Nicola Cecchino, Ana Cleveland, Monique Escamilla, Joan Gregory, Amy Harper, Kathy Kerdolff, Mike Kroensfeld, Deborah Lanseng, Beth Layton, Susan Lessick, Jode Philbrick, Catherine Arnott Smith, Eileen Stanley, M.J. Tooey, Lisa Traditi, Claire Twose, Beth Whipple, Philip Walker

Welcome/Introductions

The breakfast meeting was called to order at 7:10 AM by the Chair of the Section, Catherine Arnott Smith. Twenty-one members were present for the meeting. Catherine Arnott Smith took minutes for Colleen Cuddy, our Secretary/Treasurer, who was unable to attend the annual meeting. The MI Section had invited M.J. Tooey (also an MIS member) to attend the business meeting. MJ Tooey thanked the section for inviting her to the breakfast meeting and gave an update/overview of the past year's MLA activities.

Review of the 2005 Business Meeting Minutes

The minutes of the 2005 business meeting were distributed to attendees and no changes were requested.

Reports

Secretary/Treasurer: Colleen Cuddy provided a copy of her report to the Chair prior to the meeting and copies were distributed to attendees.

Nominating Committee/Elections (Nancy Allee): An election was successfully held during February and March and Nancy reported to the membership via e-mail on March 24 that the results were:

Chair-elect 2006-07/Chair 2007-08: Janis Brown

MLA Nominating Committee Candidate: Marie Ascher

These results were re-stated by Joan Gregory at this Business Meeting.

Bylaws Committee Chair: Colleen Cuddy Nothing to report, although there was discussion relating to this Committee later in the meeting (see below under New Business).

Membership Committee: Mike Kronenfeld reiterated comments made earlier via the Section's Midyear report, as follows:

Mike discovered in early April that there is no consistent means by which Sections are informed of new members. When Kronenfeld compared the most recent membership list with the current listing of MIS members, there was a big difference. After consulting with the Chair, Kronenfeld in April overhauled the MIS listserv by deleting all subscribed members and re-populating with new members as per MLA's current information.

A list of new members will be ordered quarterly and from discussions at the Section Council meeting, it appears that MLA will be able to handle this frequency of update. Mike also wanted to let other MIS members take over the membership responsibilities. Sadie Honey has volunteered to manage the list.

Section Council: Joan Gregory

Remind sections about publishing with MLA publishing (MLA connection booth)
- www. Mlanet.org/publications
MIS Quilt has our old logo; does anybody want to create a new square with the new logo? No interest at this time
Bylaw changes to comply with MLA bylaws re: voting electronically
Elections must be finished by Feb. 15
- Form for reporting results
Health Literacy Study - read Jean Shipman's article in MLA News; do we (MIS) want to be involved as a section? Yes we were interested
Mark Funk will be calling for sections interested in testing new technologies (wiki, etc.)
Send Melissa DeSantis email address of section webmaster to be sure he is on the webmaster mailing list
Contributions ($$) are being sought from sections to the Lindberg Fund and the Morton (?) Fund
Should our section's mailing list be open or closed to MLA members only? Or only to section members? We are keeping it closed for now
- Using Section Council website, you can request a member list for your section
What are we doing internationally? Two years ago, section indicated MIS was considering expanding journal club internationally; think about global initiatives.
MIS members showed interest here and wanted to look again at starting a journal club
Set up an international committee? Liaisons with international counterpart? Tabled
Double-check: Is MIS website on MLAnet? Not just linked on MLAnet-actually hosted on MLAnet.
MLA News: Goal is to get more info into news about what sections are doing all year long
Encourage hospital librarians to run for section council
- Outreach and partnering and hospital librarians
Elections: All candidates must be MLA members. Check online directory (MLANet); or call Kate Corcoran @ MLA HQ.
Re e-elections: MLA could handle elections for sections for an annual fee of $750 per section (for 4-5 names). Timing may be an issue; $$, etc.

Program Chair - Janis Brown (acting) and Kathy Kerdolff - Janis filled in for Kathy after Kathy had secured invited speakers for the Biomedical Ontologies and Taxonomies program, and confirmed co-sponsorship for other programs. Janis finalized the programs for the annual meeting while Kathy was recovering from Hurricane Katrina. Janis reported on section programming for the 2006 meeting, which was:

Biomedical ontologies and taxonomies: Invited speakers; Co-sponsored with Molecular Biology and Genomics SIG (MIS primary). Tue., May 23, 2:00 p.m.-3:30 p.m. Stuart Nelson, Section Head, Medical Subject Headings, National Institutes of Health, Bethesda, MA, and Joyce Mitchell, Department of Medical Informatics, School of Medicine, University of Utah-Salt Lake City. Topic: An introduction to ontologies and taxonomies and their application in the information storage and retrieval systems that are important to biomedical libraries.
Stuck on E: Patron Expectation of E-Everything Changes What We Do. Submitted papers; Co-sponsored with Dental Libraries and Public Health/Health
Administration Sections (MIS secondary). Mon., May 22, 2:00 p.m.-3:30 p.m.
How We Educate Ourselves: A Refresher on Education Options. Co-sponsored with Medical Library Education Section (MIS secondary). Invited Panel. Mon., May 22, 2:00 p.m.-3:30 p.m.

Finally, a reception given with the Molecular Biology & Genomics SIG on May 22, 2006, between 6 and 7 PM was sponsored by Sponsored by Elsevier - Scopus Database

Programming ideas for 2007: Janis Brown and Kathy Kerdolff reported, and there was discussion, about the theme for 2007, "Information Revolution." There was discussion about having a very general topic because one of the sponsored programs was eliminated because there were too few submissions. Ideas included:

Collaboration with Molecular Biology and Genomics SIG again
Technology Trends - invited speakers to present the "latest" in techo developments

Website Editor: Nic Cecchino reported that the webpage had been updated to add the current members' activities at the annual meeting. He has also added all available annual reports, business meeting minutes, and award winners.

Professional Development: Lisa Traditi

Government Relations Liaison: Brenda Seago

Professional Development Award: Kathy Kerdolff reported that the section continues to provide funding for the Medical Informatics Section/MLA Career Development grant. Two awards of $1500 each can be given and this section fully funds these career development grants. The MIS/MLA Career Development Grant for 2006 was awarded to one person: Ellen Justice, of the Christiana Hospital Library, Christiana Care Health System, Newark, DE.

Chair: Catherine Arnott Smith referred to the Section's Annual Report available at http://www.medinfo.mlanet.org/ARCH_ANNRpt/AnnRep0506.html.

New Business:

Contributions to the Lindberg Research Fellowship were not made this year due to the "administrative issues" in handing over material from one Secretary/Treasurer to the next. It was proposed by Beth Layton and seconded unanimously that the MIS would give a donation of $3,000: $2,000 to the principal, and $1,000 specified as in memory of Jean Sayre, late Chair of this Section.
For electronic balloting to take place in 2007, the Section needs to make changes to its bylaws.
Discussion concerning the balance of the MIS treasury involved putting a large percentage in a CD or some interest bearing account.

The meeting was adjourned at 8:45 AM.

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