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MLA Medical Informatics Section (MIS)
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Attending:(sheet routed)
Welcome/Introductions. Diana Cunningham called the meeting to order at 4:00 p.m. Attendees were asked to introduce themselves.
Review of the May 2000 Business Meeting Minutes. Copies of the 2000/01 annual report for the Medical Informatics Section (MIS) were distributed. Copies of the 2000 annual business meeting minutes (Vancouver) will be distributed via the section home page at (http://medino.mlanet.org/).
Chair's report. Diana summarized the Section's accomplishments as per the MIS annual report, 2000/01. This report is available on the web page. The Section took the lead on two programs, co-sponsored another three, and co-sponsored a pre-conference symposium. She thanked the membership for their committee and program activities. She also acknowledged the competition for attendance at programs and business meetings. Unfortunately, the Internet SIG, sponsored by the MIS, had their own business/program meeting at the same time as the current MIS business meeting.
Secretary/Treasurer's report. The Bank of New York money market has an approximate balance of $30,000. Membership income totaled $1557.75. This year's expenses included:
| $ 555 | MIS stationary |
| $2,000 | (2) MIS/MLA Career Development Awards, 2000 meeting |
| $1,000 | (1) MIS/MLA Career Development Award, 2001 meeting |
| $2,000 | "Leveraging the Web" Symposium co-sponsorship |
| $ 180 | MLA Web site hosting and storage |
| $ 120 | MLA Email distribution list |
| $5,855 |
Section Council. Diana reported on behalf of Elizabeth Connor who was unable to attend MLA in Orlando, because she has accepted a new position at Ross University School of Medicine on the island of Dominica. She did report that she planned to attend MLA in 2002 and 2003.
News from Council included: The Internet Special Interest Group (ISIG) has been officially approved and is connected to the MIS. Mentoring and recruitment of professionals are major issues for MLA. In addition, there was much discussion on the new Consumer Health credential, and some discussion on the potential information technology certificate now under review by the CE committee. MIS members noted that the Section had considerable technical expertise in the latter area and no other section is as closely affiliated. There was strong interest in learning how the MIS membership could be more involved. Members asked that Section Council give the section an opportunity to review and comment before sending to the MLA Board. Website hosting and fees were another big topic. Jerry Perry has presented a new sliding scale for web-hosting fees by MLA. This should ease the stress on smaller sections with low fees and few members. Kris Alpi noted that the 50 person threshold for a section's membership would not help all of the section's that need lowered fees. MIS members reacted by wanting to know in some detail exactly what MLA did to maintain section sites and how fees were determined. Diana agreed to get the MIS comments back to the Council, due to meet on Wednesday.
Program Chair. Gail Persily reported that the 2 sessions sponsored by the Medical Informatics Section - 1 on core competencies for librarians and 1 on distance learning - were well-attended and went very well. The program we co-sponsored on IAIMS with the History of the Health Sciences Section was extremely well-received and very interesting. Two other sessions were co- sponsored: Education Outside the Classroom 2 on decision support systems in clinical settings and Getting All Your Oars in the Water on collaborative teams in technology.
Gail reported that abstract submissions were down this year. Some felt this may be due to the location of the meeting attracting few numbers in general. Gail also reported on the new process for handling abstracts through the online system and with additional support from MLA. There were some glitches and some confusion arose, but things came out okay in the end.
Brenda Seago, represented MIS on the planning team for Saturday-s "Symposium entitled: Leveraging the Web: Providing Innovative Health Information Services." Between 72-75 individuals registered. The offsite facility, The Knowledge Development Center, was reported to be excellent for both hands-on and lecture. The planning group has some recommendations for improvement and would like to see another symposium offered in two years. Another suggestion was made for our section to offer scholarships to attend the symposium, particularly for the MIS members, rather than to subsidize the symposium. Brenda reported that the EMTS and Hospital Library representatives were a pleasure with which to work.
Website Editor. David Yamamoto has served as the MIS webmaster and would like to get some co-editors to assist him, or step down if someone is willing to take over 100%. Kris Alpi volunteered to assist with some of the work if the password could be shared for the web-page.
Professional Development Liaison. Jean Sayre reported that she had contacted both MLA headquarters and the Chair of the Continuing Education Committee regarding the possible development of a technology credentialing or certification program. This was one of President Michael Homan's objectives. Jean reported that a task force had been appointed to look at the Technology credentialing program or a certification program. It is made up of members from the Credentialing and the CE committees and include the incoming chairs of both committees: Katy Nesbitt (CE) and Mary Beth Crabtree (Credentialing). The task force is just beginning its discussions. Part of their challenge is to define areas within the broad term "technology" and answer questions such as: Should there be separate tracks for becoming an expert searcher, a web master, a system librarian or a system administrator. After the MLA annual meeting, there will be a survey of MLA members to determine interest and which areas of technology the membership would like the task force to pursue.* The credential component of the task force will look into the possibility of creating a technology specialization within AHIP. After the task force has completed their work there will be an opportunity for members of this MIS to give input. In addition to bringing it up at the Section Council, Zoe Stavri, a current CE member, volunteered to bring this up at the upcoming CE meeting.
Jean also reported on the electronic journal club on public health informatics, organized by Kris Alpi and co-sponsored with the Public Health/Health Administration Section that ran from September, 2000-February 2001. There were three groups: Kris was the convener for one group, Neil Rambo for another, and Gale Hannigan another. There were 17 people who took advantage of this opportunity, and subsequently earned 7.5 MA CE credits. Other volunteer conveners were needed, with clear guidelines available via MLA.
Further, Jean reported on the Self-Education Resource Project, which was developed by Kris Alpi based upon the results of the 1999 survey of the membership. She encouraged members to view the web-site and solicited potential contributors to contact her or Kris.
Governmental Relations Liaison. Scott Plutchak summarized the work of the MLA Governmental Relations Committee that continues to actively track issues and engage in joint lobbying with the AAHSL legislative task force. Legislative action alerts are sent to all MLA members as needed, and MIS members were strongly encouraged to respond to these. Scott noted that the GRC was involved in sponsoring the December UCITA teleconference and that Marianne Comegys, chair of the GRC had given testimony before Congress. In addition, an electronic tool kit on licensing resources was under development, a MLA statement on Copyright Management Guidelines was approved in February and was posted on MLANET.
Scott also reported that after many years as liaison, he was ready to turn the responsibilities over to someone else. Individuals interested should contact Gail, or Scott for details on what the legislative liaison position entails.
*Note: This survey is now at http://www.mlanet.org/education/its_survey.htmlllll. The deadline to complete it is June 15. After MLA, the results will be analyzed.
Nominating Committee Chair. Audrey Newcomer, chaired the nominating committee along with Robert Braude and Suzanne Grefsheim. A total of 453 ballots were distributed as of March 7, but only 103 returned. Because of the by-law requirements for a single slate paper ballot (low response rate), a vote was required at the business meeting. Said vote was completed with the following results: Nunzia Giuse, M.D., M.L.S. was elected the 2001/02 MIS Program Chair and Beth Layton, M.L.S., M.B.A., will be the 2001/01 MIS Secretary/Treasurer.
Membership Committee Chair. Shawn Manning reported MIS membership was 496 as of 2/13/01, down from 564 on 4/12/00. He reported that the MLA Membership Committee had an enthusiastic meeting generating ideas for promoting membership throughout MLA sections. He also reported updating the MIS brochure, now available via the MIS home page. Volunteers are actively sought for this committee. In addition, section listservs were discussed. Some members reported that they have not been receiving email messages posted to the list. They thought they had not been switched over to the new list when MLA took over administration. The listserv is a critical method of communication for the section. It will be important to resolve this issue.
Career Development Award. One section-sponsored award was given to Sue London, Indiana University, who plans to use the money toward the Stanford University summer informatics institute. Nunzia Giuse coordinated the awards as part of the overall MLA Grants and Scholarship process. Members voted to raise the level of the award to $1500. A motion will be sent to Anne Greenspan, MLA staff liaison to Credentialing, to raise the level for next year's recipients.
8th ICML report. Scott Plutchak reported that the MIS had sponsored 3 sessions at the ICML meeting in London, last June, 2000. The sessions included: Librarians and Informatics: Making It Work, Advanced Technologies for Digital Libraries, and the Visible Human Project: An International Imaging Resource. The sessions were generally well-attended and well-received.
Internet SIG sponsorship. Although Ros Dudden, the new ISIG convener, could not attend the MIS meeting, she sent a note of appreciation for enabling the MIS-ISIG affiliation. She thanked the section specifically for their support in using the MIS resources, web-site and listserv. As their activities develop, she hoped for more cooperative programs and less scheduling conflicts.
Gail reported that she is working on the goals and objectives for next year. Key themes will include recruitment to the profession and the section and professional development. The completed goals and objectives will be distributed to the membership via email and the web site.
2002 Annual Meeting. Becky Jerome Niles reported on behalf of Nunzia Giuse, 2002 MIS program chair, who was unable to attend the meeting due to prior commitments. Becky presented two potential programs for the 2002 annual meeting, both centered around the theme of knowledge management: an invited panel on electronic records management and the challenges/importance of maintaining a record of institutional knowledge complemented by a contributed paper session focused on knowledge management as it relates to libraries.
Quilt/Mosaic Project. Diana profusely thanked Eileen Stanley, Rikke Greenwald, and Terry Jankowski for creating the MIS square for the MLA Sections Quilt. And, they did it starting virtually from the Section's web page.
Bylaws. Diana reported that the MIS bylaws needed to be updated by 2002 as per the MLA model guidelines. This should be an objective for 2001/02.
6/14/01